Receiving from GRPO
Warehouse staff use the Receiving module in WMS+ to process goods against SAP Business One Purchase Orders (POs). The Receiving workflow is the standard method for vendor deliveries and creates a posted Goods Receipt PO (GRPO) in SAP Business One. The steps below cover document selection, barcode scanning, batch entry and bin assignment.
Note: For details on pallet handling behavior and item type differences (batch-managed vs non-batch), see the Receiving and Inventory Intake Overview.
Workflow Summary
Entry Point: Receiving → Receive.
Source Document: Purchase Order in SAP Business One.
User Role: WMS+ Receiving Operator.
Outputs: Goods Receipt PO in SAP Business One and optional printout.
Receiving Steps in WMS+
Access the Receiving Module
From the main menu, select Receiving, then click Receive.
Select Purchase Order(s)
Search the List of Documents by document number, vendor name or vendor code. You can filter by document type, due date range, vendor or receiving warehouse.
Only documents from the same vendor can be selected together.
Selected POs are highlighted in orange. Click Next to continue.
View Line Items
The line item list displays:
Item name and code.
Ordered, To Receive and Received quantities.
Suggested bin location.
Receive Items via Scan or Manual Entry
Scan the product barcode (UPC or GS1).
When scanned, WMS+ reads GS1 barcodes and automatically populates item code, quantity, batch number, expiration date and manufacturing date, but only if the barcode contains those fields and matches a supported format.
If barcode data is incomplete or unavailable, click the item row to open the manual input screen.
With a manual entry:
For batch-managed items, click the + icon to add batch data.
Enter quantity, batch number, expiration date, manufacturing date and any required attributes.
Click Done to save.
Viewing Scan Counters for Item Tracking
WMS+ displays live scan counters on each item line during receiving. The counters show received quantities and the number of recorded entries, updating automatically after every barcode scan or manual entry.
Complete Remaining Items
Repeat the above steps for each item.
Lines will turn green when fully received.
Confirm Destination
Click Next to open the Destination screen.
WMS+ pre-fills the warehouse and bin location based on the default bin or last location memory.
Update the destination if needed, then click Complete.
Post to SAP Business One
WMS+ saves the transaction and posts a Goods Receipt PO (GRPO) in SAP Business One. A success message confirms the transaction has been saved.
(Optional) Print GRPO Report
The user can click Print to generate a GRPO report using the assigned Crystal Report layout. Layouts are assigned in SAP Business One and managed in the WMS+ Admin Panel.
Common Scenarios
Vendor-Specific Receiving and Staging
To maintain traceability and prevent cross-contamination, WMS+ enforces vendor-specific receiving. Users cannot select POs from multiple vendors in a single session. The vendor-specific receiving rule supports warehouse processes that stage each vendor’s deliveries separately by department or allergen risk, and it simplifies reconciliation by ensuring each GRPO reflects only one supplier’s goods.Bin Suggestions from SAP Business One
WMS+ pre-fills the destination bin location based on configuration in SAP Business One. Bin suggestions can be defined on the purchasing document or set as a default at the item master level.
For example, chilled produce can default to CHILL-STAGE-01, while bakery items route to BAKE-REC-01-A, reducing routing errors and improving intake speed.
Summary
The Receiving from GRPO workflow allows warehouse staff to process vendor deliveries against purchase orders in SAP Business One. Users scan or manually enter item and batch details, confirm quantities and assign bins. WMS+ posts a Goods Receipt PO to SAP Business One, with an optional Crystal Report printout if required. The workflow enforces vendor-specific receiving rules and supports bin suggestions to improve accuracy and efficiency.