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License Assignment and Access Management

License Assignment and Access Management

[ 1 General Workflow ] [ 1.1 Verify user visibility ] [ 1.2 Check license allocation ] [ 2 Two-Factor Authentication (2FA) ] [ 3 Summary ]

After a user has been created and linked in SAP Business One, administrators use the WMS+ Admin Panel to confirm that the user is active, licensed and ready to log in. This page outlines how to verify WMS+ user visibility, confirm license status, and complete security configuration, including two-factor authentication (2FA).

Licenses define who can access WMS+ modules, including the Mobile App, Admin Panel and Label Watcher. The license assignment process is covered in detail on the Managing WMS+ User Licenses and SAP Business One Authorizations page.

General Workflow

Verify user visibility

Navigation Pathway:

WMS+ Admin Panel → Common Configuration → License Management

License Management Menu Tile.png

  • Confirm that the new user created in SAP Business One appears in the list.

  • Only users marked with [SEM] Is SEM User = Yes, and active SAP records are shown.

License Management Assignment.png

Check license allocation

  • Review the user’s module license assignment.

  • If the user does not appear or the assignment is blank, check the SAP record in OUSR to confirm that UDFs are correctly set and the record is active.

Two-Factor Authentication (2FA)

Two-factor authentication (2FA) applies only to the WMS+ Admin Panel, not to the mobile application. It provides additional security for administrator logins by requiring both the SAP Business One password and a one-time code from an authenticator app.

  • When 2FA is enabled, users must enter both their SAP Business One password and a one-time code from an authenticator app during login.

  • In SAP Business One, the [SEM] Admin 2FA Secret field appears on the User Defined Fields (UDF) panel of the OUSR table. The field remains empty until 2FA setup is completed in WMS+.

2FA Secret Field.png

During initial setup:

  • WMS+ displays a QR code and setup key that the user scans or enters in an authenticator app.

  • Once registration is complete, the user can verify the code and log in with two-factor authentication.

2FA Succesfully Enabled.png

Summary

  • License and access control in WMS+ depend on correct synchronization between SAP Business One and the WMS+ Admin Panel.

  • Once a user is visible in License Management and 2FA is configured (if required), the account is ready for secure access to the WMS+ Admin Panel.